How to Recall an Email in Microsoft Outlook: A Step-by-Step Guide

Sending an email prematurely or with errors is a common scenario. Fortunately, Microsoft Outlook provides a helpful feature that allows you to recall a sent email. In this step-by-step tutorial, we’ll guide you through the process of recalling an email message in Microsoft Outlook.

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Why Recall an Email?

Recalling an email in Outlook is a useful feature when you realize you’ve sent an email with errors, incorrect information, or to the wrong recipient. It helps you rectify the situation promptly and maintain a professional image.

Steps to Recall an Email in Outlook

  • Launch your Outlook application.
  • Locate and click on the Sent Items folder in the left-hand navigation pane.
  • Double-click on the email you want to recall to open it.
  • In the top ribbon, click on the File tab.
  • Within the Find tab, find and click on Message Resend and Recall.
  • From the drop-down menu, choose Recall This Message.
  • Outlook will prompt you with recall options. You can choose to delete unread copies and replace the message with a new one if needed.
  • Click OK to confirm the recall. Outlook will notify you if the recall was successful or unsuccessful.

Tips for Successful Recall

  • Act Quickly:
    • The success of the recall largely depends on the timing. Try to recall the email as soon as you realize the mistake.
  • Recipient’s Settings:
    • Note that the success of the recall also depends on the recipient’s email settings. If the recipient has already opened the email, the recall might not be effective.
  • Verification:
    • After recalling the email, double-check with the recipient to ensure they received the updated or recalled message.


Recalling an email in Microsoft Outlook is a valuable feature that can save you from potential email mishaps. By following the steps outlined in this guide, you can quickly and efficiently recall a sent email, correcting any errors or issues.

Remember, while Outlook provides a robust recall feature, it’s essential to use it as a precaution and always double-check your emails before sending. This ensures a smoother and more professional email communication experience.

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